On line student services include:

• Registering for classes
• Adding and dropping classes
• Selecting a Pass/No Pass or letter grade option for a class
• Viewing and printing your schedule of classes for the current semester
• Viewing and printing grades from previous semesters

These functions may be accessed from the Gavilan homepage by clicking on Gavilan Self-Service Banner on the bottom of the page.

Wednesday, Sept. 3

Last Day to Add a Term-long Class

Tuesday, Sept. 9 at 7 pm in person or by 11:59 pm online

unless class is on the Open Entry list

or is late-starting

Wednesday, Sept. 10

Last day to drop a term-long class and receive a refund. Students must drop by Sept. 10. no later Short-term courses must be dropped before 10% of the course meeting times have passed. For one or two-day courses, this date will occur before the start

of the course.

Friday, October 3

Last day to select a Pass or No Pass grading option if the class is so designated.

Friday, October 3

No Record Shown. Session-long courses dropped by this date do not appear on the student's permanent record. The "NRS" deadline for a short-term course is 30% of the class meetings.

Veterans Day Holiday

Monday, November 10

No day or evening classes.

Thursday, Nov. 27 - Sunday, Nov. 30

No day, evening or weekend classes.

Adding

Students may add courses online until 11:59 p.m. on Tuesday, Sept. 9 contingent upon seat availability.  To add a course once the course is filled (closed) an add code is required. Add codes may be obtained from the instructor of the course at his or her e-mail address (available on the course syllabus) once the term has begun. Students must be registered for semester-long courses by 11:59 p.m. on Tuesday, Sept. 9.

Dropping

Students may drop courses in person or online (Gavilan Self-Service Banner on the Gavilan home page). A student who  stops attending and does not officially withdraw is not automatically dropped and may receive a final grade of "F" or "NC".

jDrop semester-long courses by Wednesday, Sept. 10 in order to receive a refund and by Friday, October 3 so that no grade will appear on the permanent record.

Classes dropped between Saturday, October 4 and November 21 WILL appear on the permanent record with a notation of "W".   Any drop after that date is an "F" grade.

Refunds of the enrollment fee, Health Services fee, and the campus center use fee will be granted for courses dropped before the refund deadline (Wednesday, Sept. 10). Parking permit and materials fees may be refunded for courses dropped prior to the refund deadline if a Petition for Refund form is filed with the Admissions and Records Office. 

No refund will be given for requests made after this date.  Parking permits must be returned in order to receive a refund of parking fees.

Short-term courses must be dropped before 10% of the class meetings have passed.  For one or two-day classes, this date will occur before the start of the class.

Official transcripts of work completed in the Summer Term 2008 will be available August 18. Requests for official transcripts must include your signature and be made in writing.  You may fax a request to 408 846 4940 or mail it to 5055 Santa Teresa Blvd  Gilroy CA 95020 or make your request in person at either of the sites or on the main campus.  The first two transcripts are free of charge; each copy thereafter is $4. Urgent requests can be accommodated for $7 per copy.  If you have questions about transcripts, call 408 848 4733 or e-mail schris@gavilan.edu.

If you are a concurrently enrolled high school student who needs verification of your grade(s) sent to your high school, you have already given Gavilan authorization to do this when you signed your High School Contract form and the official grades will be forwarded as soon as grades are posted.