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LIB732
Intro to Online Gavilan


Lesson 8 Admissions & Records

Online Access to Registration and Records Services
Using Self-Service Banner, on line students have access to these services:
  • Registering for classes
  • Adding and dropping classes
  • Selecting a credit/no credit or letter grade option for a class
  • Viewing and printing your schedule of classes for the current semester
  • Viewing and printing grades from previous semesters

These functions may be accessed from the Gavilan homepage by clicking on the Self-Service Banner icon in the lower left hand side of the page.

Summer Term 2009 Calendar

June 15 - July 24, 2009

Term Begins

Monday, June 15

Last Day to Add a Semester-long Class

Tuesday, June 16at 11:59 pm (online)

unless class is on the Open Entry list

or is late-starting

Refund Deadline

Friday, June 19

Refunds of fees in excess of $10 will be made when  term-long courses are officially dropped by this date. Short-term courses must be dropped before 10% of the course meeting times have passed. For one or two-day courses, this date will occur before the start of the course.  Refunds of less than $10 will remain on the student's account as a credit unless the student files a Request for Refund form with Admissions and Records.

CR/NC Grading Option Deadline

Thursday, June 25

Last day to select a P (pass) or NP (no pass) grading option if the class is so designated.

"NRS" Deadline

Thursday, June 25

No Record Shown. Session-long courses dropped by this date do not appear on the student's permanent record. The "NRS" deadline for a short-term course is 30% of the class meetings.

Indpendence Day Holiday
Friday, July 3
'W' Deadline
Wednesday, July 15 - Session-long courses dropped by this date appear on the student's permanent record with a notation of "W" for withdrawn.  The "W" deadline for a short or long term course is 75% of the course meetings.
Final Exams
Last scheduled day of the course
Last Day of Term
Friday, July 24
Unofficial Final Grades Available
Monday, August 3 - Grades available on line (Self-Service Banner) at www.gavilan.edu
Official Transcripts Available
Monday, August 10


Adding and Dropping Classes

Adding

Students may add courses until 10 p.m. on Tuesday, June 16 contingent upon seat availability.  To add a course once the couse is filled (closed) an add code is required. Add codes may be obtained from the instructor of the course at his or her e-mail address (available on the course syllabus) once the term has begun. Students must be registered by 11:59 p.m. on Tuesday, June 16th.

Dropping

Students may drop courses in person or online (click on the Self-Service Banner icon on the Gavilan home page). A student who  stops attending and does not officially withdraw is not automatically dropped and may receive a final grade of "F" or "NC".

Session-long courses dropped by Thursday, June 25 will NOT appear on the student's permanent record.

Classes dropped between Friday, June 26 and Wednesday, July 15 WILL appear on the permanent record with a notation of "W".


Refunds

Refunds of fees in excess of $10 will be made when semester-long courses are officially dropped by

Friday, June 19.

No refund will be made after this date.  Parking permits must be returned in order to receive a refund of parking fees.

Refunds of less than $10 will remain on the student's account as a credit unless the student

files a Request for Refund form with the Admissions and Records Office. This form may be found on

the Gavilan webpage under Admissions and Records

Short-term courses must be dropped before 10% of the class meetings have passed.  For one or two-day classes, this date will occur before the start of the class.

Unit Limits
Students may register for a maximum of 6 semester units for the summer session and 18 for the fall and spring semesters.  Students wishing to enroll for more units and whose grade point average is 2.50 or above may request permission from a counselor to enroll for up to 7 units for the summer and 21 for fall and spring.

Official Transcripts

Official transcripts of work completed in the Summer Term 2009 will be available August 10th. Requests for official transcripts must include your signature and be made in writing.  You may fax a request to 408 846 4940 or mail it to 5055 Santa Teresa Blvd  Gilroy CA 95020 or make your request in person at either of the sites or on the main campus.  The first two transcripts are free of charge; each copy thereafter is $4. Urgent requests can be accommodated for $7 per copy.  If you have questions about transcripts, call 408 848 4733 or e-mail schris@gavilan.edu.

If you are a concurrently enrolled high school student who needs verification of your grade(s) sent to your high school, you have already given Gavilan authorization to do this when you signed your High School Contract form. Official grades will be forwarded as soon as grades are posted. 


Address of this webpage:
http://www.gavilan.edu/library/lib732/8.html
Last updated on June 15, 2009
For questions or comments,
please contact Joy Parker at
jparker@gavilan.edu