Gavilan College, Gilroy, California

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Jane's Quick Tips
Tip 15
Applying Audio Settings

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To play the music or audio, you can set it to start automatically when the slide displays, to start on a mouse-click, or to play it across all your slides. If you don't want the speaker icon to be visible, you can hide it and set up the audio to play automatically. You can also set a trigger for starting the audio file. You can stop the audio by clicking the slide, by pressing Enter to advance to the next slide, or by pressing the Escape key (Esc).

To Set a Trigger for an Audio file:
 

1. Click the speaker icon Sound icon, select the Animations tab and under the Advanced Animations group, click on the Animation pane button. The Animation pane is used for adding and removing effects, and it is located on the right side of the window.

 Animation Pane Audio file
Animation Pane button

2. An Animation pane appears, and the audio file is displayed in the list. If the audio file is not displayed, make sure the speaker icon is selected in the slide and that your Start settings in the Audio Options group are set for On Click.

3. With the audio file selected, click on the Trigger button arrow and then point to the On Click of submenu. A list of options to select for the trigger is displayed. Your options list (text, graphic or picture) is dependent upon what you have showing on that particular slide. See Figure 2 below.

4. Once you select a trigger, you can return to the Audio Tools Playback Tab and click the checkbox for Hide During Show. Start the slide show from the current slide (Shift +F5), and then click on your trigger to see if the audio file plays. Figure 1: Animation Pane
 

Trigger button arrow with On Click of option choices displayed
Figure 2: Trigger button arrow selected with the On Click of options displayed.

To Customize Settings for an Audio file:

1. Click the speaker icon Sound icon, select the Animations tab and under the Advanced Animations group, click on the Animation pane button.

2. An Animation pane appears on the right side of the window, and the audio file is displayed in the list.

 3. With the audio file selected, click on the down arrow next to the audio file in the list, and then click the Effect Options...to display the Play Audio dialog box.

 Animation pane with drop down menu choices
 
Play Audio dialog box
Figure 3: The Play Audio dialog box. Figure 4: Animation Pane
 

4. In the Play Audio dialog box, under the Effect tab, under the Stop playing section, do one of the following:

  • To stop the audio file on the mouse-click of the slide, select On click.
  • To stop the audio file after this slide, click After current slide.
  • To keep the audio file playing for several slides, click After, and then set the total number of slides.

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This page was last modified March 30, 2014
Address of this page is: http://hhh.gavilan.edu/jmaringer/PowerPoint2010/QuickTips2010/ppttip15.html